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Canadian Livestock Records Corporation
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Emerging Services| Applications: | Verify applications in accordance with breed association rules, policies and by-laws, the Animal Pedigree Act and any other relevant laws. |
| Tattoo Register: | Maintain a register of tattoo letters and issue receipts as new combinations are registered. |
| Herd Name Register: | Maintain a register of herd names (prefixes) and issue receipts as new names are registered. |
| Registrations: | Print certificates for those animals with a properly completed application (can also be electronically transmitted) and maintain a pedigree data base. |
| Embryos: | Print embryo certificates to maintain proper control over embryo transfers. |
| Transfers: | Record changes of ownership of registered animals and embryos. |
| Leases: | Record leases of registered animals. |
| Fees charged | Charge the fees for services provided to individual breeder accounts as specified in the breed association fee schedule. |
| Account Statement: | Print an up-to-date statement each time a breeder submits work or fees. This statement provides a complete breakdown of funds including GST/HST in each breeder's account. |
| Errors: | Correspondence with breeders to correct errors on applications in order to avoid unnecessary delays and additional costs. |
| Animal Listing: | Pedigrees may be selected and sorted by several criteria and printed as a report. |
| Breeder Inquiries: | Respond to telephone inquiries, E-mails and letters. |
| Export Duplicate: | Copies of certificates for exported animals may be sent directly to a foreign association or the Canadian breed office. |
| Extended Pedigrees: | Pedigrees showing up to five generations of ancestry may be printed for use by the breed associations or individual breeders. In addition, a printout of all ancestry for an animal in the computer is available regardless of the number of generations. |
| Herd Inventories: | Lists of animals owned or sold by a breeder may be printed. |
| Herd Names: | Lists of herd names sorted by herd name or by breeder name may be printed. |
| Semen Certificates: | Semen certificates may be issued to control the registration of animals resulting from artificial insemination. |
| Semen Transfers: | Semen ownership records may be maintained to control registration of animals resulting from artificial insemination. |
| Stallion Reports: | Maintain a record of services listed on stallion reports to better control registration of offspring. |
| R.O.P.: | R.O.P. data is printed on certificates.
Identification & correction of Pedigree discrepancies between R.O.P. and registry. |
| Electronic Data Transfers between: | CLRC and Association offices
CLRC and Genotyping Labs CLRC and National and Regional Genetic Centres CLRC and Magazine publishers CLRC and breeders |
| Electronic Herd Book | Member and Pedigree Information is posted in each association's section of CLRC website. |
| Fully integrated Database: | CLRC offers a fully integrated database including both registration and performance information. |
Administrative Services
| Custom Reports: | Customized reports can be developed at cost based on any information in our computer. |
| Data Transfer: | Data in the CLRC computer can be transferred by diskette or telecommunications for use at breed association offices. |
| Breed Association Inquiries: | Respond to telephone inquiries and letters and assist in revising by-laws and policies when requested. |
| Fees Received: | Deposit fees received from breeders and special deposits from breed associations in the breed association bank account in Ottawa. |
| Herd Books: | Customized herd or stud books may be printed on request. |
| Mass Mailings: | Mass mailings to members or non-members are available. |
| Memberships: | Maintain an up-to-date membership list and issue cards
for all new members and renewals.
Lists, statistics and mailing labels are available for current, new or lapsed members. Mailing labels can be sorted by postal code, name, or in accordance with Canada Post's National Distribution Guide for second class mail. In the case of associations with multiple breeds; lists, statistics and mailing labels are available for a specific breed . Membership renewal notices are available. |
| New Breeders: | Lists of newly created accounts for non-members are available. |
| Non-Members: | Lists, statistics and mailing labels for non-members are available. |
| Parentage Tests: | Notices of required parentage test including blood vials may be mailed. |
| Progeny Lists: | Lists of progeny are available to breed associations and individual breeders (covering one generation or all generations of descendants). |
| Secretary Duplicates: | Copies of certificates may be sent to the breed association office. |
| Tattoos: | Lists of registered tattoo letters sorted by breeder name or tattoo letters are available. |
| Telecommunications: | Registration and query facilities are available electronically. |
| Transfer Notices: | Notice of all transfer of ownership and leases may be sent to the breed association office. |
| Printing: | Design and printing of application forms, regulations, fee schedules, certificates, receipts and membership cards, unusual requests may be printed at additional cost. |
| Form Distribution: | Form distribution as requested by breeders. Mass distribution of forms is at additional cost. |
| Permanent Storage of Documents: | Every application of registration, transfer, etc., as well as correspondance, is kept in readily available storage for a period between one and two years and thereafter is permanently available on microfilm. |
| Overdue Accounts: | Interest is charged on overdue breeder accounts. |
| By-Laws: | Maintain an up-to-date copy of each breed association by-laws. |
| CLRC Secretarial Services: | The Corporation offers a secretarial service to breed associations that includes a complete management service or any part thereof. CLRC is presently providing complete secretarial services to the Dexter and Galloway Cattle and Katahdin Sheep Associations. |
Other Services
| Product Distributor: | Distributor of Ketchum products including
tattoo equipment, ear tags and CCIA National tags.
Distributor of AVID microchips, readers and syringes. |
| Desktop Publishing: | Production of forms and newsletters,catalogues, promotional materials, business cards & logos, etc., including design, printing and mailing. Word processing and spreadsheets are also available. |
| Translation: | English/French and French/English written translation is available. |
| Annual Workshop: | Both a formal and informal gathering of breed association
staff. Held in conjunction with the CLRC Annual meeting in April.
Rental of the main meeting room at the hotel is covered by CLRC, however, travel, lodging and meals are at the expense of the breed associations. Topics of discussion are wide open to all participants. This gathering is for their benefit as it relates to CLRC issues or other common concerns in which CLRC may not be directly involved. |
| Office Accommodation: | CLRC recognizes the advantages of jointly sharing office space and/or common services(e.g.,photocopying, printing) with its members. Currently the Canadian Swine Breeders' Association and the Canadian Goat Society are part of such sharing within Holly Lane office complex. Other member associations are encouraged to explore these alternatives. |
Reports (Sent to Breed Office)
| Weekly Reports: | Tattoo, Herd Name and Membership Receipts
Changes in Breeder Information Deposit Totals |
| Monthly Reports: | Transaction Statistics
Membership Statistics Fee Breakdown Aged Account Receivable Import/Export Statistics G.S.T./H.S.T. Reports |
| Annual reports: | Detailed Registration Breakdown by breeder
Detailed Registration Breakdown by sex, province, and breed Listing of Breeder Accounts Annual Report and Financial Statements |
Promotional Materials
| Promotional Brochure: | A brochure outlining the complete history of CLRC and its services is available on request. |
| New Association Package: | A comprehensive package is available to associations to familiarize new staff with the operation of CLRC, and the working relationship between CLRC and the associations. New staff are also invited to spend some time in the offices of CLRC, familiarizing themselves with the operation. CLRC staff is always available by telephone to assist associations and their staff. |
| New Breeder Package: | A package is sent to each new breeder outlining proper procedures, association rules, rules of eligibility for registration, fee structure, etc., to assist in taking maximum advantage of CLRC service. |
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